Thank you for your help with the SCB Anuual Meeting!

Please review the following list of guidelines for moderators. If you decide to moderate a session, please be sure the following is a list of tasks that will not cause discomfort for you.

INSTRUCTIONS FOR MODERATORS
1) Please arrive to your session room a little earlier than the scheduled time for the session to start. Check that all speakers are present before the start of the session. Consult speakers about any questions regarding pronunciation of names.


2) Check the sound and projector system and discuss back-up plans with the audio-visual volunteer in case of failure.


3) Check the lights and discuss who will control them with the projectionist. Try to have dim lighting in the back of the room that can be left on during the presentation. This aids note-taking and safe movement of people in and out of the room during talks.


4) Please START the session on time, even if it appears that not everyone is there yet.


5) Encourage speakers to leave a few minutes for questions at the end of their talk and provide simple but effective time checks.

* use a visual or vocal signal when there are 3 minutes remaining
* stand-up when there is one minute remaining
* walk to the podium and politely indicate that their allotted time has come to an end.

6) Have at least one question ready for each talk. For the benefit of those sitting further back, be sure that speakers repeat questions from the audience, especially those from front rows.

7) Announce all cancelled talks and post notices on the door of the meeting room. You can use the time from a canceled talk for questions but please do NOT move the program forward when a paper is cancelled.