ICCB 2017 Abstract Formats and Presentation Specifications
Please refer to the information below for questions on how to format your presentations at ICCB, including technical specifications, and for information on abstract types and formats.
Oral Presentation Formats
Specifications for PowerPoint Presentations
- The screens in the presenter rooms at the Cartagena Convention Center are 16:10 with resolutions in video at 1080 x 1920.
- Presentations in PPT format (PowerPoint) are most common and should always be formatted to16:10 to fill the screen in the room.
- Presentations using Prezi are supported but must comply with the same formats noted above under PPT presentations.
- It's recommended that Prezi presentations are saved on a usb drive and not in the cloud.
- The Convention Center Speaker Ready Room is equipped to upload presentations that are made on PCs using PPT (or Prezi).
- We encourage presenters using Keynote software to bring their presentation in PPT format to limit risk of technical issues and wasting time at the beginning of your presentation. If this is not an option, presenter should bring their Mac and a converter so that they can connect to the projector in the presentation room. If you need a converter, please bring it too.
- We encourage easy-to-work-with video formats such as MP4. MOV. AVIT. WMA, always with 720p or 1080p resolution.
- All video interconnections are handled with HDMI cables.
- Please save photos in jpg or png.
- Please keep in mind that the projection for audiences greater than 100 people must work with backgrounds that are in contrast to the color of the letters. For example; white background with black letters and never a blue background with green letters.
- Font size should not be less than 28.
Poster Presentation Formats
These sessions are organized to address a critical or cutting edge conservation topic proposed by a facilitator. Symposia talks will be in 10 or 12 minute slots and time must be reserved at the end of the symposium for discussion. Symposia organizers must submit a proposal explaining the topic of the symposia and listing talk titles of expected contributors. Presenters of accepted symposia will be required to submit an individual abstract after the acceptance of the symposium and up until 17 February 2017. A symposium ID will be provided to organizers in the acceptance letter and this ID must also be included in the individual abstract submission to ensure placement in the appropriate symposium. All symposium organizers and speakers must register by the early registration deadline.
Do you want to share an approach, scientific finding or technology can provide practical solutions to a variety of challenges? These 60-minute workshops are a fun way of engaging your audience and sharing your knowledge. Workshops may also have an educational component. Proposals for workshops should be as brief as possible and include the following: (1) a synopsis composed of a title, goal or purpose and justification, (2) organizational structure including format, expected number of participants, and technical requirements. Workshops will occur during lunch break so that they have minimal conflict with paper sessions.
Short courses will provide opportunities for registered delegates to receive expert tuition on a topic relevant for conservation. Proposals for short courses should be as brief as possible and include the following: (1) a synopsis composed of a title, suggested tutor(s), goal or purpose and justification of the suggested course, (2) organizational structure including format, duration, expected (or maximum) number of participants, and equipment necessary. Training sessions will be pre-congress events (post-congress event may be considered but are not preferred as it would directly compete with field trips) and may last up to two days (22nd and 23rd of July). All short course organizers, tutors and speakers must be registered for the meeting (as early bird registrants). There will be a fee with the short course that each participant will pay in addition to the conference registration fee. The costs will be determined according to the cost of renting the room, possible catering and the equipment required. The organizers reserve the right to cancel any course which one month before the conference will not have sufficient participants to cover the costs. There is no economic support from ICCB to training courses organizers.
Contributed talks will be grouped into session of up to 7 talks. Talks are scheduled for 12-minute time slots. Presentation should be no more than 10 minutes to allow two minutes for questions from the audience and changeover. The time limit will be strictly enforced to facilitate movement between sessions. Personal laptops cannot be used in the session rooms. Advice from SCB on giving an oral presentation can be found here.
Speed sessions are composed of a group of 5-minute presentations summarizing research or studies in process in a particular field. They provide the audience with rapid and intensive overview of research and also allows for discussion among presenters and the audience. There will be an interactive questions and discussion following presentations. Personal laptops cannot be used in the session rooms.
Posters are exhibited for informal browsing. They are a visual and concise way to showcase conservation science and projects and they provide opportunities to interact with your audience. Since a poster format is best when your material can easily be communicated visually, text should be limited to brief statements. Each presentation should make a unified, coherent statement. Materials, both textual and visual, should be of professional quality and be clearly legible from a distance. Good tips for your poster design can be found here.
The congress will have 6 knowledge café sessions, grouping presentations around similar topics. As the organizer, you will be responsible for one station within the knowledge café session. The knowledge café brings a group of people together to have a conversation on a topic of mutual interest, to share ideas and to gain a better understanding of the issue. It can have a specific goal to reach at the end of the session.
How does it work?
ICCB session moderator (a congress volunteer) takes 2 minutes to introduce the café, and how it works to the participants who wish to join. The 'room' will have multiple stations (less formal setting than a normal presentation, no A/V equipment, flipchart available) – each station will focus on a different but related topic (whenever possible). Each station will have an organizer/ station moderator (you!) who will introduce the theme of the station (the topic of your accepted abstract) and pose related questions. The speaking time of the organizer will be limited to 5 minutes and some questions should be pre-prepared.
Participants (advised size 15 participants) in each station will discuss the question for 10 minutes. At the request of the facilitator, participants change groups at least twice so they have at least 4 conversations each 15 minutes long (including the time the organizer spends describing the topic, a full session is 90 minutes). The organizer will remain at the station allocated to them. Participants choose what station they would like to participate in. Ultimately the conversation at each station should lead to better research and decision-making.
Tips for the organizers
- Prepare a 3-5 minute description of your project/research/topic and do not go over time! There will be no computers for you to run presentations thus if you want to use diagrams, be sure to bring them with you!
- Prepare some questions to guide the discussion but feel free to add more during the conversation.
- Create a hospitable environment so everyone feels welcome.
- Encourage dialogue and full participation of the people in your station.
- Listen to all those at your station.
- Listen to and respect the instructions provided by the facilitator.
Note that, while coffee will not be available at the Knowledge Cafés stations, participants are welcome to pick up coffee from the permanent coffee station in the Exhibit Hall prior to the beginning of a session.