Meeting and Event Code of Conduct Policy
- Treat everyone with respect and consideration.
- Communicate openly and thoughtfully with others and be considerate of the multitude of views and opinions that are different than your own.
- Be respectful in your discussion and critique of ideas.
- Be mindful of your surroundings and of your fellow participants. Alert SCB staff if you notice a potentially troubling or dangerous situation, someone in distress and/or unacceptable behavior*.
- Respect the rules, policies and requests of the Society and all venues associated with the meeting.
- Uphold and support SCB's commitment and actions to improve the events environmental and social impacts and promote equity, inclusion and diversity.
- Criminal offenses.
- Participation or promotion of harassment, intimidation or discriminatory behaviors in-person or through SCB or ICCB social media platforms and the event's mobile app during the meeting/event or other associated activities organized by SCB.
- Overt, subtle, physical, verbal, or non-verbal abuse of any attendee, speaker, volunteer, sponsor, exhibitor, SCB staff member, service provider or other meeting or event guest.
- Disruption of talks at the meeting/event or other associated activities organized by SCB.
*Examples of unacceptable behavior include, but are not limited to inappropriate comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, or breastfeeding; inappropriate use of nudity and/or sexual images in public spaces or presentations; inappropriate sexual advances or touching; threatening, bullying, harassment (sexual or otherwise), discrimination or stalking of any attendee, speaker, volunteer, sponsor, exhibitor, SCB staff member or service provider.
- Anyone requested to stop unacceptable behavior is expected to comply immediately.
- SCB or security may take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund.
- SCB will report criminal offenses to local authorities and reserves the right to report a possible criminal offense where appropriate.
- SCB reserves the right to prohibit attendance at any future meeting and/or revoke membership.
Process for Reporting Unacceptable Behavior
- Remove yourself from the situation and find a safe space. In the case of a medical or criminal emergency, contact event security and/or local emergency response authorities.
- In non-emergency situations, you also have the right to report a criminal (or possible criminal) offense to event security and/or local authorities.
- Email firstname.lastname@example.org to report an incidence of unacceptable behavior. Provide your name, contact information and a brief description of the concern. This message will be immediately forwarded to SCB Safety Officer who is trained to handle code of conduct concerns with professionalism, sensitivity and confidentiality.
- All concerns relating to unacceptable behavior will be treated seriously and addressed promptly. Complainants will remain in control of the process and the SCB Safety Officer will outline options available to deal with the situation promptly, effectively, and in a manner that the complainant finds most suitable.”
- Depending on the nature of the issue, additional information, security, or local police may be needed to address the situation appropriately.